Position Title: Program Assistant, CIEE Tokyo High School Summer Abroad

Direct Report: Program Coordinator for High School Programs


Hiring Organization: CIEE Tokyo


About CIEE:

A nonprofit, non-governmental organization, CIEE is the oldest and largest nonprofit study abroad and intercultural exchange organization in the United States. Since 1947, CIEE has helped thousands of people gain the knowledge and skills necessary to live and work in a globally interdependent and culturally diverse world by offering the most comprehensive, relevant, and valuable exchange programs available. CIEE programs and services span study abroad, teach abroad, international faculty training, and various specialty and custom programs for secondary, post-secondary, and international students.

We strive to lead a robust community of international program providers and sponsors through innovation, quality, safety, exemplary service, and exceptional efficiency. Our success depends on having the very best professionals. CIEE is committed to recruiting and retaining the best people in the industry, particularly those who are passionate about international education, are self-starters with high levels of energy and autonomy, and are dedicated to exceeding expectations in every challenge.


About CIEE Tokyo:

CIEE Tokyo offers a variety of study abroad and intercultural exchange programs. Our current program lineup includes college semester; college summer; faculty-led and custom programs for colleges / universities; high school semester; high school summer; gap year abroad; and internships.

Summary of Position:

This is a short-term, contract-based position for the summer of 2019.

The Program Assistant (PA) is responsible for helping CIEE successfully implement our High School Summer Abroad programs (both sessions 1 and 2) in Tokyo. The HSSA program provides high school students from the US a unique opportunity to live and study Japanese language and culture in the heart of Tokyo. Students live and take language classes in the National Olympic Memorial Youth Center (NOYC), located in the heart of Tokyo near Yoyogi Park and Meiji Shrine. The PA will assist CIEE staff with program logistics and supporting students to ensure they have a safe, enjoyable, and meaningful study abroad experience.

Program dates:

Session 1: Mon June 10 students arrive; Sunday July 7 students depart Japan.

Session 2: Mon July 8 students arrive; Sunday Aug 4 students depart Japan

For more information about CIEE's HSSA program in Tokyo, visit:

https://www.ciee.org/go-abroad/high-school-study-abroad/summer/japan/tokyo/japanese-language-pop-culture

Primary Responsibilities:

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Assist with pre-program preparations approximately one week in
advance of students' arrival (exact dates and times negotiable)

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Assist with pickup at the airport

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Assist with orientation implementation

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Assist with taking attendance at the start of each class daily

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Manage the logistics for room keys, room assignments, and room changes

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Liaise with NOYC staff for matters including but not limited to:
lost and found; luggage pickup

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Manage the logistics for the collection, changing, distribution, and
return of linens and futons

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Support the preparation and implementation of activities

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Assist with the distribution of student meal tickets and stipends

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Assist with taking attendance at activities and during night-time
student check-ins daily

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Receive reports of student emergencies and report to the CIEE
Program Coordinator immediately. Respond to student emergencies
appropriately and in collaboration with CIEE staff and Program Leaders.

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Provide CIEE with constructive, written feedback after the end of
each Session

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Live in NOYC housing along with CIEE Program Leaders and Students.

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Accompany the group on activities, overnight excursions and other
program related events. Assist with logistics and the overall smooth
implementation of excursions. Support students in their daily lives
as needed, fulfilling tasks including but not limited to
accompanying to a clinic, ATM, post office, etc.

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Other duties as required and assigned by CIEE Staff and the CIEE
Senior Program Leader


Knowledge and Requirements:

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Bachelor's degree, preferably in a subject relevant to the program
(examples: education, international education, Japanese language and
culture, Asian Studies, International Relations, etc.)

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Prior work experience, preferably in an education setting

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International work / travel experience preferred. Experience in
Japan and the US a plus.

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High English language ability: able to communicate verbally and in
writing with non-Japanese speaking CIEE staff.

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High Japanese language ability: able to communicate verbally and in
writing with non-English speaking partners. Able to communicate in
Japanese over the phone.

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Excellent communication skills, especially in an intercultural work
environment

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Detail-oriented

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Patient and willing to help; a team player

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Energetic

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Passionate about education and intercultural exchange


Work Environment:

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Lifting: 0-25 pounds (0 - 11.3 kg)

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Able to stand / walk / climb stairs while guiding students for
extended periods of time.

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Able to work at a desk for extended periods of time.

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Able to communicate face-to-face and on a telephone / cell phone;
type and view a computer screen; answer emails; file paperwork;
organize and keep track of room keys and room linens; operate office
equipment such as a printer and copier as needed.


Compensation:

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Compensation dependent on qualifications, skills, and experience.

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Housing provided: dates and locations are pre-determined.

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Meal support provided on pre-determined dates and times.


Application deadline:

April 15. (Deadline may be extended as needed. CIEE may stop accepting applications once a candidate is confirmed.)



To Apply:

Send the following to: dbiggs@ciee.org <mailto:dbiggs@ciee.org>

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Cover letter

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Resume / CV

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2 (two) references

o

Provide contact information of people qualified to comment on
your character and ability to perform in this position. Email
addresses affiliated with companies / schools / official
organizations are strongly preferred.


The review committee will contact applicants who pass the document screening for an interview.

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Best Regards,

DARREN BIGGS, M.A. // CIEE

Interim Director

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Sophia University, Bldg. 13 - 302

7-1 Kioi-cho, Chiyoda-ku

Tokyo 102-8554 Japan

email: dbiggs@ciee.org <mailto:dbiggs@ciee.org>

mobile (outside Japan): +81.80.3541.9819

office (outside Japan): +81.3.3512.3565

fax (outside Japan): +81.3.3512.3567 <tel:+81335123567>

web: www.ciee.org <https://linkprotect.cudasvc.com/url?a=http://www.ciee.org/&c=E,1,8jXw883S5LB_OKkL7gz94CAKtkaAJPUIrMQjIPgiUvFJKbNrW1si-Zat8RD7s2qBeh9iopdyM90BU3HbQz51e-gBsJtM8c_hzS0f7AgCbLUX2bnWlK6oaw,,&typo=1>